Our methodology

Our process
in 9 phases.

SelectionBook's headhunting process consists of 9 phases, from strategic kickoff to closing and follow-up. The first shortlist is delivered in 7 business days.

Way of Work

In 7 business days, your first shortlist

These are the results our working methodology consistently delivers.

7
business days

Average time to present the first qualified shortlist of candidates.

3–6
month guarantee

Replacement guarantee based on role level: if the candidate doesn't work out within the period, we restart the search at no cost.

The process

9 phases, end to end

SelectionBook's headhunting process consists of 9 phases, from strategic kickoff to closing and follow-up.

01
Strategic kickoff

Alignment meeting to understand the business, role, culture and expectations. We define the Success Profile.

02
Job design + multichannel sourcing

Role design and activation of 20+ sourcing channels per position: networks, proprietary databases, referrals and the Vision Builders network.

03
Pre-screening + 360° market mapping

Initial filtering and mapping of available talent in the market for the specific role.

04
In-depth evaluation + culture fit

Competency-based interviews (STAR methodology) and validation of fit with the client's culture.

05
Assessments and references

Psychometric assessments and reference verification with direct calls to previous supervisors.

06
Candidate presentation

Delivery of an executive report per candidate with evidence, strengths and salary benchmark.

07
Client interviews

Coordination and support for interviews with the client's team.

08
Final shortlist selection

Joint calibration to define the final shortlist of finalists.

09
Closing and follow-up

Support in offer negotiation, closing, and 3–6 month replacement guarantee.

By the numbers

What's behind every search

9
Process phases

SelectionBook's Way of Work methodology, end to end.

+20
Sourcing channels

Multichannel activated per position.

Includes LinkedIn, Indeed, OCC, sector job boards, proprietary databases, direct referrals and Vision Builders network. Exact number varies by profile and industry.
360°
Reference validation

Direct calls to supervisors — not just candidate-provided references.

Frequently asked questions

What we're asked most often

How long does SelectionBook take to present candidates?
The average time to present the first qualified shortlist is 7 business days from kickoff, thanks to multichannel sourcing and our proprietary talent base built over 9 years.
What does post-hire follow-up include?
SelectionBook supports closing and onboarding with a replacement guarantee of 3 to 6 months depending on the role level: if the candidate doesn't work out during that period, we restart the search at no additional cost.
How do you evaluate a candidate's culture fit?
Through structured competency-based interviews (STAR methodology), psychometric assessments and reference verification with previous supervisors, contrasting the profile against the client's specific culture.
Transparency

How we measure what we promise

Sources and methodology

7 business days Measured from the kickoff session to delivery of the first qualified shortlist. Average calculated over 200+ mandates completed between January 2022 and June 2025. Excludes roles with special confidentiality restrictions or extreme remote location requirements.
3–6 month guarantee Contractual replacement guarantee at no additional cost. 3 months for mid-level (managerial) positions, 6 months for director and C-Level positions. Applies if the candidate is terminated for performance within the guarantee period.
20+ sourcing channels Count of active sourcing channels per position: LinkedIn Recruiter, Indeed, OCC Mundial, Computrabajo, sector job boards (Merca2.0, Campus CPG, etc.), proprietary talent database, referral program, Vision Builders network and passive channels. Number varies by profile and industry.
360° references Reference validation via direct calls to previous supervisors not provided by the candidate (backchannel). Minimum 3 verified references per finalist. SelectionBook's proprietary methodology implemented since 2018.

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